How to Clear Sea Freight Cargo in Malaysia Step-by-Step Guide

 

Planning to import goods into Malaysia by sea?

Here what you need to know to clear customs smoothly especially if your container gets flagged for inspection.

Step-by-Step Clearance Process

Step 1: Prepare the documents

You need:

• Commercial Invoice
• Packing List
• Bill of Lading
• Certificate of Origin (if required)
• Import permits (for certain goods like food, chemicals, or electronics)

Step 2: Declare to Customs

• A licensed customs broker submits your import declaration through Malaysia Customs or SMK system.
• Correct HS Codes are essential taxes are based on CIF (Cost + Insurance + Freight) value.

Step 3: Pay taxes

• Typical taxes include:
  • Import Duty (30%, depending on product)
  • Sales Tax (SST) Usually 6%

Step 4: Customs Review & Release

• If everything is accurate, customs issues a Release Order, and you can arrange haulage to your warehouse.

What If Customs Flags Your Container for Inspection?

Don panic inspections are common, especially for:

• First-time importers
• New or restricted products
• Suspicious values or document mismatches

Here what to do:

1. Your broker will receive an inspection notice from customs.
2. Arrange to open the container at the port for examination.
3. Be ready with:
   • Product samples
   • Technical specifications or product descriptions
   • All supporting documents

Customs will check whether the cargo matches your declaration.

If discrepancies are found, there may be fines or delays.

If all is in order, clearance will proceed often within 1-2 working days.

After Clearance

Once released, arrange local haulage to transport the container to your warehouse. Done!

Pro Tips

• Apply for import permits in advance.
• Work with experienced freight forwarders and brokers.
• Never under-declare values or submit false invoices.
• For first-time shipments, have someone assist you at the inspection.

Save this guide if you‘re importing soon.